Planning a dance event requires careful consideration of many different factors to ensure that the day-of experience runs smoothly. The right combination of venue, music, food & beverages and access control will create a great atmosphere for your attendees to enjoy.
Make sure that the venue you choose has enough room for your dancers and the expected audience size. Check if the venue has essential facilities, including clean restrooms.
Venue
Whether your dance event will be competition-based for skilled professionals or social and fun for everyone, a well-planned venue is key. Choose a location that is convenient for your local community and takes into consideration any COVID-19 restrictions (like noise levels).
Ensuring a smooth running event, including entry management, requires a run sheet that lists times, durations and other essential information. It also helps for dancers to rehearse their performance at the venue and allows time for any technical adjustments to be made.
Calculating your total event costs is a good idea so that you can project what profit you want to make and plan accordingly.
Music
Creating the right musical experience is key to setting the tone for your event. You want to make sure the sound system can reach every corner of the dance floor without being too loud for those in the audience who prefer a lower volume.
Consider using a theme for your dance competition to create a more cohesive performance experience for your students and guests. Themes help establish a deeper connection with the audience and encourage dancers to push the boundaries of their creativity.
Virtual dance events are another popular option during the pandemic, and they allow you to target a much larger audience from the comfort of their homes. This type of event requires reliable livestreaming technology and an engaging host to keep guests engaged.
Food & beverages
Dance events come in a variety of styles, from competitions for skilled professionals to social events where anyone can get their groove on. Whatever your dance event goals, careful planning ensures a memorable experience for all attendees.
Make sure you communicate any food or drink restrictions to your attendees. This prevents anyone from dancing with a full belly, and also ensures that everyone has enough space on the dance floor.
Recruit chaperones to help with the management of students at the dance. You should be able to find parent volunteers through your school or local community groups.
Photography
Dance competition shows are a popular way to grow your dance school’s exposure. They require careful planning, attention to detail, and creative execution.
To make the event memorable, opt for a theme. A theme can set the mood and encourage participants to come up with innovative moves and formations that captivate the audience.
Whether you’re hosting a COVID-19-compliant dance event or a traditional dance show, it’s crucial to include clear information about performance requirements and audience size in your ticketing description. This will help avoid confusion about sizing and prevent any mishaps on the day of the event.
Ticketing
Ticketing is the most crucial component of any dance recital event. Whether you’re selling tickets in-person or online, effectively managing the ticketing process is key to ensuring that your event is a success!
Using online ticketing, you can allow families to purchase tickets with custom fields that include information like their dancer’s name, date of the performance, and other relevant data. These tickets are then scanned upon arrival to create a record of their attendance. HomeTown’s reporting tools also make it easy to view responses in one place, and export spreadsheets when needed. Streamline your ticketing process with HomeTown’s dance recital software! Request a demo today.
Access control
The safety of attendees and performers should be a major concern. Communicate clear guidelines and rules to avoid any mishaps during the event. It’s also important to have a designated warm-up area, and set areas for each activity in order to prevent the flow of dancers being congested or creating a risky environment.
Whether you want to host a dance competition show or simply wish to raise funds or build community, a well-planned dance event can reach your goals. Work with a full AV rental company that can provide everything you need for an unforgettable experience. Choose LED screen rentals that can handle the size of your venue and display visuals to complement each performance.